West Coast Accounts Payable Specialist



Accounting & Finance
United States · Remote
Posted on Saturday, May 11, 2024

Accounts Payable Specialist (Remote)

Full-Time, Remote // Hourly, Non-Exempt // Includes Benefits, PTO, Flexible Schedule, Equity

Steno is growing! We’re looking for an experienced and detail-oriented Accounts Payable Specialist to join our winning team!

In this role, you’ll help manage our financial relationships with contractors and vendors, ensuring productive communication and promoting efficient billing practices.

Who are you?

We’re looking for an Accounts Payable Specialist who is highly organized and thrives in a busy, fast-paced environment. We know you’ve heard this before, but we mean it! We hope you’re excited by the highly-variable nature of a growing startup, knowing that the best-practices you help develop and enact will allow us to continue to grow at our current pace and beyond.

As an integral part of our Finance team, you’ll work closely with all of our vendors and contractors, becoming familiar with each of their billing structures and ensuring timely delivery of payment. If you are familiar with Excel and have spent a lot of time in Bill.com, you’ll feel at ease diving into our current systems and helping to facilitate and manage vendor payments and employee expenses.

Operating with a hospitality mindset, often under pressure, is critical to ensuring our internal and external clients are able to operate at full capacity. You’ll be interfacing directly with Steno’s contractors and vendors–important members of our larger community–while also working cooperatively on your small team, so it’s essential that you’re cool and collected while coordinating many moving parts.

On a regular basis you will

  • Work with vendors to help them set up payment processes in Bill.com and manage vendor relationships.

  • Review billing information for vendors and contractors to ensure accuracy in Bill.com and QuickBooks.

  • Review and approve expense reports for employees (review, verify receipts, ensure correct coding, etc.).

  • Ensure all vendors have W9s on file and assist with distributing 1099 forms at year end.

  • Assist vendors with resolving payment and/or invoice discrepancies.

  • Assist with month end close activities as necessary

You’re gonna crush it if

  • You have a minimum of two years previous experience in an Accounts Payable role

  • You’ve worked in a client-facing role and enjoy interacting directly with contractors and vendors

  • You thrive while operating independently and dealing with ambiguity. Don’t worry–we won’t leave you hanging.

  • You have direct experience using QuickBooks and Bill.com in a professional setting

  • You are very comfortable with digital productivity tools like Google Workspace, Slack, and Zoom. We’re a fully remote team and rely heavily on these applications to help us communicate smoothly and efficiently!

  • You’re a critical thinker; someone who is creative and can come up with new and innovative solutions to day-to-day challenges

  • You have the ability to work though highly-detailed processes at an efficient pace while staying organized

  • You have the desire to work with a fast-paced and quickly growing tech start-up and you are enthusiastic about the opportunity for growth within the company; knowledge of the court reporting industry is a huge plus!

Compensation & Benefits

  • Salary - $20-$25/hour

  • Health, Vision, & Dental Benefits - generous company-sponsored health plans for both employees and dependents, including comprehensive vision & dental

  • Wellness/Mental Health - shared benefits to be used among employees and families

  • Flexible Paid Time Off - allowing employees to find balance in their lives

  • Options of Equity - we know our success is nothing without our team

  • Access to a 401k through Guideline

  • A home office setup and a monthly stipend to offset internet and phone costs

Our Team

Our small team is incredibly mighty! Under the direction of The Director of Finance, this functional team plays a pivotal role in finance and analytics here at Steno!

With focus and accuracy across the board, we make sure our books and reporting are as clean and accessible as Steno’s digital interface.

About Steno

  • Founded in 2018; grown from 9 to a fully remote team of about 275 in 5 years

  • Values: be highly reliable, constantly innovate, operate with a hospitality mindset

  • Diverse backgrounds welcome! Steno employees have a unique blend of legal, technology, operations and finance experience

  • We are revolutionizing the litigation and court reporting industry

    • Flexible litigation financing (e.g., DelayPay)

    • Cutting-edge technology - unique products and integrations to maximize the output of legal professionals

    • White glove, concierge customer service that our clients rave about

Steno is an equal opportunity employer and does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental ability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business needs. Applicants needing special assistance or accommodation for interviews or website access may contact us by sending an email to hr@steno.com.

Note: Steno personnel will always have either a steno.com email address or will contact you via Rippling Recruiting. Act with caution if asked for personal information. Background checks, for example, are only conducted after an offer has been extended.